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The Ultimate Guide to Recruiting Platforms and Hiring Tools

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With the recent explosion of AI technology into virtually every industry out there, including talent acquisition and recruiting, finding the right recruitment solutions and hiring tools for your business can feel like a daunting task. To help you cut through the fog that is the multiverse of AI-powered tech, we’ve created a roadmap for choosing the right recruiting tools for your unique business needs. And just like any roadmap, getting where you want to go starts with knowing every step to take along the way! Before we go too far, let’s start with the fundamentals.

What is a recruiting platform?

The short answer is that a recruiting platform, also known as recruiting software, is an online tool used by recruiters and hiring teams to streamline the recruitment process. These platforms provide an array of features that make it easier for recruiters to source and screen applicants, manage job postings, and communicate with potential candidates. The longer answer is that there are many different types of recruiting software that do distinctly different things. I have no To select the right one, you’ll need to fully assess the specific needs of your business, and also understand that recruiting platforms come in a variety of shapes and sizes, from comprehensive all-in-one solutions to specialized recruitment tools.

Recruiting platforms and tools

The most comprehensive recruiting platforms offer features for job posting, candidate sourcing, applicant tracking, interview scheduling, onboarding, talent analytics, and other features. Companies of all sizes can use these platforms, especially those that have a large number of positions to fill.

More specialized recruitment tools focus on specific areas of the recruitment process, such as applicant tracking systems (ATS) or onboarding solutions. These tools are especially useful for smaller businesses with limited resources. You can Learn More about ATS systems by reading our comparative analysis between the most popular ATS on the market here.

Finally, there are recruitment marketing solutions that focus specifically on promoting job openings and building relationships with potential candidates allowing companies to fill roles quickly and efficiently.

In addition to the tools referenced above, there are also tools for just about every aspect of the recruiting and hiring process. A good place to start is by exploring some of the standard tools used across the board by recruiters. And one of the most common recruiting and hiring tools is the applicant tracking system.

Applicant Tracking Systems

An applicant tracking system (ATS) is software for recruiting that does just what it says – tracks applicants throughout the talent acquisition process. An ATS can help simplify and automate a company’s hiring process, allowing employers to manage job postings, candidate profiles, and applications in one place. They may include features such as automated applicant matching and resume parsing, which can make the recruitment process faster and more efficient. Some ATS platforms also have interview scheduling and automated email notification capabilities. With all candidate information in one place, recruiters can easily search through resumes to find the best talent for their role, while also keeping track of who has been interviewed and what stage they’re in the hiring process.

Background Check Services

Background checking services are an essential part of the recruitment process and can provide recruiters with valuable insight into potential candidates. With the right background checking software, recruiters can quickly and easily screen candidates and make sure that they meet the job requirements. Background checks are used to verify a candidate’s education credentials, a potential criminal record, and sometimes even their credit report. They can also help reveal any gaps in their work history, or any other discrepancies that might otherwise go unnoticed.

There are a variety of background check platforms available to recruiters that can range from simple online searches to more sophisticated recruitment tools. Some platforms utilize AI-powered searches that are capable of conducting deeper investigations to identify any red flags in a candidate’s profile – especially when certain roles require a high level of security clearance.

Employee Referral Programs

Recruiters have long recognized the power of employee referral programs as a recruitment tool. These programs are used to tap into existing networks of colleagues, friends, and family members in order to find top talent quickly and efficiently. Employee referral programs are attractive to employers because they tend to bring in quality candidate quickly and cost less than other recruiting efforts. They also have a higher likelihood of success, as referrals are often more engaged and have a higher commitment to the company.

When setting up an employee referral program, there are a few things to consider. First, decide what type of reward you’ll offer to employees who refer qualified candidates. Some companies use a cash bonus or gift card while others may offer paid time off or a company-wide recognition event.

Next, decide how you’ll structure your program. Will it be open to all employees, or just those in certain departments? How will you track and manage referrals? There are several automated platforms that can help streamline the process. These platforms make it easy to set up an employee referral program, track referrals, and even send out notifications when new job postings come available. They also allow employees to easily refer their contacts with just a few clicks of a button.

Online Job Boards

Online job boards have played an important role in the recruiting process since online became a thing. Both employers and job seekers use online job boards to connect with each other, allowing employers to quickly post available positions and giving job seekers easy access to opportunities that match their skills and interests. Some of the top online job boards include – Indeed, Glassdoor, Monster, and ZipRecruiter.

Popular online job boards

Indeed – is one of the most popular online job boards, allowing job seekers to search for jobs by location, keyword, or company name. Employers can easily post openings on Indeed and it integrates with many recruitment platforms, making it easier for employers to manage their postings.

Glassdoor – is a great resource for job seekers looking for detailed information about companies, including salaries, reviews, and ratings. It also offers job postings from employers around the world and integrates with many recruitment platforms.

Monster – is an online job board that allows job seekers to search by industry, city, or keyword and provides helpful resources such as resume writing tips and interview preparation advice. Employers can also easily post their openings and monitor their application status.

ZipRecruiter – is a user-friendly job board that makes it easy for employers to post open positions, screen candidates, and keep track of their applications. It also offers helpful features such as automated email notifications to ensure employers stay up to date on their hiring process.

These job boards provide a great starting point for employers looking to use online job boards as a recruiting tool. Each of them offer unique features and benefits and can be integrated with various recruitment platforms to make managing the hiring process even easier. An even more powerful way to access over 70 sourcing channels at once is via the Arya platform. A powerful AI sourcing platform, Arya provides immediate access to the largest candidate database in the industry. (850+ million candidates sourced from 70+ channels across 150+ industries).

Pre-Employment Testing

Another powerful recruitment and hiring tool centers around pre-employment testing. Hiring managers use these tests to assess the capabilities of potential job candidates. Pre-employment testing allows employers to determine if a candidate has the skills and knowledge needed for the job, as well as if they are a good fit for the company culture. There are several types of pre-employment tests that employers can use to evaluate job candidates. These include personality tests, and aptitude tests. Personality tests are designed to measure how someone will fit into an existing work environment or team. These tests evaluate traits such as sociability, problem-solving skills, communication skills, motivation, and trustworthiness. While aptitude tests measure cognitive abilities, such as logical reasoning, numerical skills, and problem-solving skills.

There are a number of automated platforms that allow employers to conduct pre-employment tests easily and efficiently. Here are five of the top platforms that automate pre-employment testing:

  • HireVue: This platform allows employers to easily create custom online assessments and interview questions to better assess a candidate’s skills and abilities.
  • Oracle Taleo: This system offers automated tests and surveys to gauge the abilities of candidates in areas such as communication, decision making, problem solving, and customer service.
  • GoodHire: This platform provides employers with background check services including criminal records, employment history, and education verification.
  • Assessment Generator: This platform allows employers to create customized assessments to evaluate candidates in areas such as language proficiency, computer skills, cognitive abilities, and customer service.
  • TestJoy: This platform allows employers to easily create assessments tailored to their job opening that evaluate both cognitive skills and personality traits.

Pre-employment testing is an essential tool for employers when it comes to hiring new employees. With automated platforms like these, employers can quickly and effectively assess a potential candidate’s skills and qualifications for the position.

What is Recruitment Marketing?

Recruitment marketing is a strategic approach which aims to attract and nurture talented candidates. It encompasses a range of tactics and channels, such as employer branding, content marketing, social media outreach, and candidate relationship management, all designed to create a compelling employer brand and value proposition. To Learn More about building a robust employer brand, check out our employer branding guide. How The aim is to engage potential candidates, foster a positive perception of the company as an ideal workplace, and ultimately inspire them to apply for open positions. By proactively targeting passive candidates and building lasting relationships, recruitment marketing ensures that when a suitable vacancy arises, a pool of engaged and interested candidates is readily available.

Recruitment Marketing Platforms

Recruitment marketing is a critical component of the hiring process, and recruitment marketing platforms are designed to help streamline the process. These platforms are designed to help recruiters identify qualified talent, as well as effectively target and reach potential candidates. By leveraging digital tools and strategies, these platforms can improve outreach, engagement, and even accelerate the hiring process. Some of the top recruitment marketing platforms include:

  • Lever: Lever is a comprehensive recruitment platform that offers an end-to-end solution for hiring teams. It streamlines recruiting and applicant tracking, with features like custom job posts, online forms, candidate portfolios, and automated workflows. Lever offers predictive analytics through their integration with the Arya platform, giving recruiters critical market insights into the success of their campaigns and outreach efforts.
  • Greenhouse: Greenhouse helps recruiters engage with potential candidates through recruitment marketing strategies such as targeted email campaigns and social media outreach. The platform also offers automated workflows for streamlined applicant tracking, interview scheduling, and more. Greenhouse is also integrated with Arya which improves candidate engagement in general through Arya’s multichannel candidate engagement dashboard.
  • iCIMS: iCIMS is a cloud-based recruitment platform that helps teams manage their entire hiring process from sourcing to onboarding. Features include job posting optimization, talent pooling, candidate assessment and scoring, and again, data-driven analytics powered by Arya’s AI to drive better decision making.

Through their partnerships with Arya, all of these recruitment marketing platforms offer an effective way to source, engage, track, and hire the best talent for your team. With the right strategy in place, they can make your recruitment process smoother, faster, and more efficient.

Sourcing platforms

Sourcing platforms are a powerful tool that can help recruiters to streamline their recruitment processes and make the job easier. By automating mundane tasks, sourcing platforms allow recruiters to focus on the most important tasks – finding and selecting the right talent for their organization.

A sourcing platform is essentially a tool that helps recruiters quickly find and connect with qualified candidates for open positions. These platforms source candidates using keyword-based searches of resumes, social media profiles, and other sources. Some of the most popular and useful features of a sourcing platform include:

  • Advanced search: Many sourcing platforms feature advanced search tools that enable recruiters to find qualified candidates quickly and easily. Recruiters can use keywords to search through resumes, job postings, and social media profiles. They can also analyze these documents to determine the best fit for a particular position. The Arya platform offers dual capacity advanced search through Boolean search or via Arya’s assisted search making it a great option for companies with recruiting staff at all levels.
  • Automated screening: Sourcing platforms with automated screening tools can help recruiters quickly identify suitable candidates based on criteria such as skills and qualifications. This feature allows recruiters to save time by quickly shortlisting candidates without having to go through each resume manually.
  • Candidate communication: Most sourcing platforms offer email and/or SMS notifications when new resumes arrive or when positions are filled. This helps recruiters stay informed about their recruitment process in real time and also is a powerful tool for optimizing candidate engagement.

What are the benefits of using a recruiting platform?

Recruiting can be a challenging and time-consuming process, especially for businesses with limited resources. Having the right recruiting platform and hiring tools provide can dramatically streamline the hiring process. Benefits can include reducing time to hire, finding the right talent faster, and improved candidate engagement.

The right recruiting platform can also allow businesses to quickly compare candidates against their pre-defined criteria, making it easier to select the best fit for each role. With a powerful AI sourcing tool like Arya that uses predictive analytics, 7 multidimensional data points and more than 300 attributes to score and rank talent, recruiters are able to simultaneously source, score and rank candidates for 90% of jobs in less than 5 minutes, reducing review and shortlisting time by 50%. The result is candidates who are more likely to succeed in the job. So, what should. You be looking for in a recruiting platform? All of the above! But let’s break it down.

How to choose the right recruiting platform for your business

First and foremost, it’s important to identify your recruitment needs. What size of company do you have? How many job postings are you likely to make in a year? What type of recruiting activities do you require? What features and capabilities are most important to you and your organization?

These are all questions you should consider before beginning your search for the perfect platform. Taking the time to research and understand your recruitment needs will help you make an informed decision and select the right platform for your business.

But overall, there are a few key components that you should be factoring into your decision.

AI-powered talent scoring and ranking – The fastest, most efficient way to source talent is by sourcing the most compatible talent right out of the gate. But how do you do that? It’s easy. With a platform that offers talent scoring and ranking. This is where an AI platform like Arya stands out from the rest. Using predictive analytics and more than 300 attributes most AI tools ignore, Arya is uniquely focused on delivering compatible candidates who are more likely to succeed in the role. But it also decreased employee turnover and better long-term outcomes.

Customizable, automated workflows – It’s safe to say most platforms have some level of automation and customization capability. But again, all AI tools are not created equally in functionality. Start by identifying which repetitive processes you can automate that could free you up for more important tasks. Next, assess the platform’s ability to achieve your goals. The automation and customization features in Arya, streamline the entire recruiting lifecycle and drive maximum recruiter efficiency.

Talent intelligence – A platform that provides critical market insights that allow you to develop proactive, data-driven sourcing strategies could be the game changer you’re looking for. The advanced talent intelligence in Arya helps you drive more effective talent initiatives by leveraging real-time insights on – industries to target for potential roles, skill set distribution across potential talent, intel on companies you’re competing with, ideal locations to target compatible candidates by country, state, city and zip code, and the impact of education, experience and certifications on predicted job success. Read more about the AI powered talent intelligence by downloading our white paper here.

Unparalleled candidate engagement capability – Candidate engagement is one of the most important parts of a recruiting strategy. The multichannel candidate communication dashboard in the Arya platform allows you to connect, engage and nurture candidates tin whatever way you need to – whether that’s via email, talk, text or chatbot.

Easy integration and onboarding – Inquire about the integration and onboarding process. Platforms that aren’t compatible with your existing ATS or only offer 1-way integration are not ideal. Arya is built on an open API platform that allows for seamless 2-way integration with 45+ ATS partners, making it easy to integrate into your existing tech stack with no manual push and pull.

Premium support before, during and after integration – Ask questions about what kind of technical support you can expect throughout the process. The last thing you want is an integrate and leave atmosphere that leaves your team with more questions than solutions. And be sure to ask for a full demo of every product feature, so you know exactly what you’re investing in.

Key Takeaways

Taking the time to evaluate each of these components can help you find the recruiting platform and hiring tools that tick all the boxes you need ticked to achieve your recruiting goals. There are enough challenges out there in the world of talent acquisition. Why not up your game with a tool that puts AI-powered talent intelligence, and the largest candidate database in the industry – directly into your hands.

Join the growing number of recruiters taking it to the next level and book a demo of Arya today.


What is an Applicant Tracking System (ATS)?

An Applicant Tracking System (ATS) is a type of software used by recruiters and employers to help manage the entire hiring process. It automates tasks like job posting, resume screening, tracking applications, and other administrative processes. ATS allows companies to streamline the hiring process, saving time and resources.

What type of information can I get from a background check?

A background check can provide employers with a wealth of information about a potential employee. Information that may be included in a background check includes past employment, criminal history, education, credit history, and references.

How does an employee referral program work?

Employee referral programs are designed to encourage current employees to refer qualified candidates to open positions at their organization. Employees are typically rewarded with some sort of incentive (e.g. a bonus or gift card) if the referral candidate is hired.

What are the advantages of using online job boards?

Online job boards can be an effective way for employers to find qualified candidates. Benefits of using online job boards include access to a larger pool of potential applicants, a quick turnaround time for postings, and easy access to applicant resumes and contact information. Even more advantageous is a single platform such as the Arya platform, which offers access to 850M+ candidates sourced from 70+ channels.

What types of pre-employment testing are available?

Pre-employment testing is typically done in order to assess a potential employee’s skills and abilities related to the job they are applying for. Tests can range from general cognitive tests to tests specifically tailored for certain job roles such as customer service or sales positions.

How do recruitment marketing platforms help employers?

Recruitment marketing platforms help employers attract top talent by leveraging digital marketing tactics such as targeted job postings, targeted ads, and social media campaigns. These platforms also provide valuable insights into what kind of content resonates with potential candidates and which channels provide the most qualified applicants.

Find more compatible candidates with Talent Intelligence.

Discover how Arya goes beyond conventional AI recruiting