Guide to Use ChatGPT in Recruitment Execution and Strategy
AI is taking over!
Alright, that’s an overstatement. However, there’s no denying that ChatGPT has taken the world by storm. It’s rightly considered the first mainstream general AI that just months ago used to be speculation. And it excites not just the techies but professionals across the industries, including recruiters.
As a powerful Artificial General Intelligence (AGI), exploring ChatGPT for recruitment purposes is only obvious. Turns out that using ChatGPT for writing job descriptions is only the tip of the iceberg; it goes way beyond assisting with hiring practices, candidate engagement, and even candidate evaluation. And this is what we discuss in this guide on ChatGPT for HR. We’ll also look what the pros and cons of recruiting with ChatGPT, see where it stands against other AI tools prevalent in the hiring industry.
But before diving deep into the place of ChatGPT in human resources, let’s understand what ChatGPT is in the first place.
What is ChatGPT?
ChatGPT is a prototype AI-Chatbot that is dialogue-based and can understand the natural language of humans. It can subsequently churn out impressive written text that is just like humans can. It has been trained on the basis of a vast array of text in multiple languages sourced from the internet.
Its primary function is to assist users in generating human-like responses to various prompts and questions, ranging from everyday conversations to more specialized fields.
Why ChatGPT makes for a compelling proposition to recruiters
A recruitment drive consists of various stages; most of them require repetitive manual task, sorting heaps of data and making sense of them. There are multiple HR tools meant for specific tasks, which frees a recruiter’s bandwidth to focus on important tasks like candidate engagement requiring a human touch. By automating routine tasks such as candidate screening, interview scheduling, and answering frequently asked questions, ChatGPT enables recruiters to focus on more strategic tasks, such as developing recruitment strategies and identifying top talent. Additionally, ChatGPT can provide a consistent and accurate evaluation of candidates, ensuring that every candidate is evaluated using the same criteria. So, your hiring bias can also be checked.
As ChatGPT continues to learn and evolve, it has the potential to revolutionize the recruitment process and help companies identify and hire top talent more efficiently and effectively. It’s also worth noting how the legal system accommodates ChatGPT and other AI tools into HR employment laws.
How ChatGPT can help with recruitment
Understanding the Roles and Ideal Candidate Persona
When a recruiter is tasked with a new hiring project, they start with painting a picture of the ideal candidate who has not only the right skills but also the personality that fits with the company culture. However, with so many emerging and changing professional roles, it becomes tricky to outline it; and recruiters find themselves Googling for hours to get the right idea.
Here, ChatGPT can help recruiters create an ideal candidate persona by analyzing the characteristics and traits of the top performers in a specific role. It can highlight key attributes critical for success in the role and create the ideal candidate’s profile. A good starting point to find your candidate. For example, if your tech team raises a request for hiring a full stack developer and you didn’t know what it is, you could ask ChatGPT to brief you about it so that you can ask the team more educated questions about their requirements.
Candidate Searching with Keywords and Boolean Strings
Whether you are sourcing candidates from a job board, social media, or directly Googling them, you rely upon keywords or Boolean Strings. Getting either right in the first place is difficult, and it may take hours in case you are looking for something very specific in a niche role.
ChatGPT makes this part easy by providing a simple list of keywords and even a Boolean String for finding candidates.
Example of using ChatGPT for keywords
Example of using ChatGPT for Boolean String
Writing Job Descriptions
If the job description were a frame, the ideal candidate would be the photo that fits perfectly.
Whoever came up with that was onto an important point that your job description will play a crucial role in attracting the right candidate. So, it’s imperative that you write, refine then post it considering the ideal candidate in your head.
Using ChatGPT for writing job descriptions will not only save you time but also give ideas about refining your own ideas.
Taking an example, we asked ChatGPT to write a job description for Full-stack Developer that we discussed earlier.
Prompt: Basis the ideal candidate for full stack developer that you suggested earlier, please draft a job description for this role. Keep the word limit within 500 words and use American English.
Job Title: Full Stack Developer
We are looking for a skilled Full Stack Developer to join our team. As a Full Stack Developer, you will be responsible for developing and maintaining web applications from start to finish, working on both the front-end and back-end of the application.
- Develop, maintain and improve web applications
- Design and implement user interfaces
- Write clean, efficient and reusable code
- Collaborate with cross-functional teams to identify and solve complex problems
- Participate in Agile development methodologies
- Test and debug code to ensure high-quality and error-free application
- Manage and maintain databases
- Stay up-to-date with new technologies and industry trends
- Bachelor’s degree in Computer Science or a related field
- At least 3 years of experience as a Full Stack Developer
- Experience working with various web frameworks such as Angular, React, or Vue.js
- Familiarity with database management systems like MySQL or MongoDB
- Experience with version control systems like Git
- Knowledge of Agile development methodologies
- Strong problem-solving skills
- Ability to work independently as well as part of a team
- Excellent communication and interpersonal skills
- Certification in Full Stack Web Development or a related field
- Experience with cloud computing platforms such as AWS or Google Cloud Platform
- Familiarity with DevOps tools like Docker and Kubernetes
Salary and Benefits:
We offer a competitive salary package and benefits, including medical, dental, and vision insurance, 401k, and paid time off. The salary for this position will be commensurate with experience.
If you are a highly motivated Full Stack Developer with a passion for creating high-quality web applications, we encourage you to apply for this exciting opportunity.
With this written in seconds, you can insert your ideas in this draft and post it online.
Writing Emails for Outreach and Job Ads
A recruiter’s outreach emails, social media job posts, and even personal messages make for an opportunity for employer branding. Especially in the case of passive candidates. Balancing the urgency, facts and emotion quotient right in your writing can take hours. Here, recruiters can either outsource this task to copywriters or ChatGPT!
Yes, just input a detailed prompt in ChatGPT of what you want, the word limit, the tone, etc. and ask it to draft accordingly.
For example, we asked ChatGPT “Use the job description above (for full stack-developer) to draft a cold email to reach out to passive candidates. While you highlight the benefits of joining us, make sure to respect their current position as well. Keep the tone formal but be witty. The CTA should be ‘reply to this email to schedule an interview’”
And, below is what ChatGPT returned:
Subject: Opportunity to join a dynamic team as a Full Stack Developer
Dear [Candidate’s Name],
I hope this email finds you well. I came across your impressive profile and wanted to reach out to you about a potential opportunity to join our team as a Full Stack Developer.
We are a dynamic and innovative company that specializes in creating cutting-edge web applications for our clients. We are looking for a skilled Full Stack Developer to join our team and help us take our applications to the next level.
We understand that you may currently be working in a role that you are passionate about, and we respect that. However, we would love to share with you the benefits of joining our team. We offer a competitive salary package, medical, dental, and vision insurance, 401k, and paid time off.
As a Full Stack Developer on our team, you will have the opportunity to work on exciting projects that will challenge you and allow you to grow professionally. You will be part of a team that values collaboration and encourages innovative thinking.
If you are interested in learning more about this opportunity or scheduling an interview, please reply to this email. We would love to hear from you.
Thank you for your time, and we look forward to hearing from you soon.
Now, below is an example of a LinkedIn post copy for the same job description:
Prompt: Using the job description of full-stack developer you drafted, please give me a LinkedIn post copy. Keep it short and crisp. A little humor will be great!
Calling all superstar Full Stack Developers! 🔥 We’re on the lookout for a tech wizard to join our universe of web-tastic magic makers. Apply now and let’s create some amazing things together. 💻🌟 #FullStackDeveloper #TechWizard #JoinOurTeam
Yes, that’s what ChatGPT produced! With emoticons and hashtags without even asking for them.
Creating Candidate Interview Questionnaire
Evaluating candidates for the right fit start with not just knowing what you want but how to frame your questions to get the most revealing professional answers from the candidate. If you use ChatGPT for recruitment, it can be helpful here as well in listing interview questions that you can rely upon for a fair assessment.
For example, let’s go back to the full-stack developer hiring requirement.
Additional Advantages of ChatGPT in Recruitment
Getting salary benchmarking data
With access to a vast amount of data and information, ChatGPT can provide valuable insights into the current market rates for various job positions. This information can be used to benchmark salaries and ensure that the compensation package offered is competitive and attractive to potential candidates.
Conduct employment market research
ChatGPT can help employers stay informed about the latest trends in the job market, including demand for certain skills, salary expectations, and benefits that are becoming more popular. This research can inform recruitment strategies and ensure that companies are positioning themselves competitively in the job market.
Prompt: “I am looking to hire multiple freelancers to start a boutique tech firm. Tell me what kind of roles are in trend the most, which platform is best to hire them, and other details that could be helpful to start my recruitment drive.”
The roles that are in high demand in the tech industry currently are:
- Full-stack Developers
- Data Scientists
- Cloud Architects/Engineers
- Cybersecurity Analysts
- UI/UX Designers
- AI/ML Engineers
- DevOps Engineers
- Project Managers
When it comes to hiring freelancers, popular platforms for finding and hiring talented professionals include Upwork, Freelancer, Fiverr, Toptal, and Guru. These platforms provide a wide pool of talent from all over the world and allow you to post job listings, communicate with potential hires, and securely manage payments and work progress.
Here are some tips to help you start your recruitment drive:
- Clearly define the roles you are looking to fill and the skills and experience required for each position.
- Use job boards and social media to promote your open positions and attract talent.
- Write clear and concise job descriptions that detail the specific skills, experience, and responsibilities of each role.
- Be open to hiring remote freelancers from different parts of the world, as this can increase the pool of available talent.
- Conduct thorough interviews and ask relevant questions to assess the candidate’s skills and fit for the role.
- Consider offering a competitive compensation package to attract the best talent.
- Check the candidate’s portfolio, reviews, and ratings on the freelancing platform to ensure that they are reliable and have a track record of delivering quality work.
- Establish clear communication channels and expectations upfront to avoid any misunderstandings later on.
By following these tips and leveraging the right platforms, you can effectively recruit and hire multiple freelancers for your boutique tech firm.
Create employer branding collaterals
We saw above how good ChatGPT is at writing. So, no doubt, it can assist in developing and refining an employer’s branding strategy. This can include creating marketing materials such as job postings, social media content, and other collaterals that showcase the company’s culture, values, and mission. Companies can attract top talent and retain their best employees by creating a strong employer brand.
Pros and Cons of using ChatGPT for Recruitment
|It can quickly generate job descriptions, interview questions, and other recruitment materials, saving time and effort for recruiters.<br> – ChatGPT can process large amounts of candidate data, helping to identify top candidates quickly.||
It may not be able to understand certain nuances or specific industry terms, leading to inaccurate or irrelevant responses.<br> – ChatGPT may not be able to accurately evaluate soft skills or intangible factors, such as cultural fit, which are important in recruitment.
|It can provide accurate and consistent responses to recruitment-related queries, reducing the risk of errors or miscommunications. It can even use data-driven insights to make informed recruitment decisions.||
It may not be able to accurately evaluate certain complex or specialized skills, leading to inaccurate evaluations or recruitment decisions.
|It can help reduce recruitment costs by automating certain recruitment tasks and reducing the need for human involvement.||
ChatGPT may not be able to completely replace human recruiters, which could limit its cost-effectiveness in certain scenarios.
AI in Recruitment: ChatGPT and Other Hiring Tools
ChatGPT is plausibly the most powerful mainstream display of how AI can revolutionize an entire industry. While fawning over ChatGPT in recruitment, we should not forget that it’s not the first AI hiring tool. In recent years, tools like Arya by Leoforce has been at the forefront of implementing AI at various hiring stages, including sourcing, sorting, and selection. Some of the biggest advantages of this AI tool include easy integration with the ATS, viewing more qualified candidates, diversification of the recruitment pipeline and elimination of unconscious biases.
While we highly recommend experimenting with ChatGPT for recruitment tasks, do check out how the existing AI hiring tools have been helping businesses. For it, book a demo today!
Is ChatGPT replacing recruiters?
No, ChatGPT is not replacing recruiters. It is a tool that can assist them in their work.
How can a recruiter use ChatGPT?
Recruiters can use ChatGPT to automate routine tasks, such as resume screening and scheduling interviews.
Can ChatGPT write HR policies?
ChatGPT can assist in drafting HR policies by generating suggested language, but final approval should come from a human expert.
How to use a chatbot for recruitment?
A chatbot can be used for recruitment by answering candidate questions, collecting information, and guiding them through the application process.
How does ChatGPT affect HR?
ChatGPT can streamline HR processes, improve communication, and reduce workload.
What can ChatGPT do for writers?
ChatGPT can help writers generate ideas, improve grammar, and refine language, but it cannot replace human creativity or expertise.