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The Ultimate Guide to On-Demand Recruiting 2023: A Game-Changer for HR Teams

The Ultimate Guide to On-Demand Recruiting 2023 A Game-Changer for HR Teams

If you’re among the recruiters and HR teams asking the question – where oh where, has all the qualified talent gone? – you’re not alone. During the aftermath of the Great Resignation followed by the sweeping layoffs of the Great Dismissal, there’s no question things in talent acquisition are in a weird state of flux. Throw in the perpetual talent tug-of-war for the best candidates, and you’ve got an industry that is ripe for disruption and desperate for solutions.

Some of those solutions have been found in the various technological advances the recruiting industry has seen over the past few decades. The introduction of applicant tracking systems, recruiting software platforms, and AI-powered technology have come a long way in making recruitment processes more agile. But as businesses navigate a tumultuous market filled with uncertainty and unprecedented challenges, the demand for better ways to source, engage and capture top talent will become increasingly imperative.

Enter on-demand recruiting services. On-demand recruiting has already become a popular and effective way for employers to quickly find and hire qualified applicants without some of the larger sourcing burdens. But given the state of recruiting and talent acquisition, the rise of on-demand recruiting services might be the game-changer HR teams worldwide are looking for to meet their hiring goals. To empower your team to meet the existing challenges and the challenges to come, we’ve put together the ultimate guide to on-demand recruiting, from what it is and how it works, to the benefits it offers and tips for success. Let’s start with defining what on-demand recruiting actually is.

What is on-demand recruitment?

There isn’t a single answer to what on-demand recruiting is because there are a variety of different products and services within the recruiting ecosphere that offer on-demand tools for different parts of the recruiting and hiring process. But overall, on-demand recruiting aims to streamline part or all of the hiring process by providing a technology tool or service that can be initiated at any time, on any device, from any location. There are on-demand recruitment tools that eliminate the need for paperwork, saving HR teams time and money. Tools that automate the need to go back and forth between candidates and HR teams for interviews or candidate communication, and still other services such as Arya Applicants on Demand that deliver pre-qualified, human vetted applicants directly into your ATS. These tools and services make the whole process more efficient and are changing the face of recruiting and talent acquisition in a number of ways.

How on-demand recruitment is changing recruitment

Traditional recruitment methods have always required significant resources, mainly time, money and above all else – a deep pool of qualified candidates. Employers across the globe state that finding enough qualified candidates is the biggest hurdle they face.

With on-demand recruitment, most of your recruiting workflow can be done digitally, without time constraints and without physical presence. But more importantly, it provides the ability to tap into the specific type of on-demand recruiting resource you need – when you need it, solving a whole host of common recruitment challenges.

When should a company use on-demand recruiting?

The truth is a company could use on-demand recruiting for virtually all of their hiring needs. But it can be particularly helpful if you’re trying to fill temporary gaps in your workforce, or if the role you’re sourcing has a limited pool of candidates. Traditional recruiting methods can be time-consuming. According to a study by SHRM, it takes an average of 36 days to hire one applicant. For some organizations, that’s just too long to wait, especially when you’re hiring for critical roles in industries like healthcare. That’s why on-demand recruiting can be a real game-changer.

What problems does on-demand recruiting solve?

Recruiters, hiring teams, enterprise organizations, small and mid-size businesses – have several things in common. The need to fill positions with qualified talent. And while some of the challenges associated with recruiting and hiring may differ based on which type of entity you are, there are problems just about every organization faces when it comes to recruitment.

  • Employee turnover – Unexpected surges in employee turnover can overwhelm your internal recruiting resources.
  • Skills gap – Nearly nine out of ten executives and managers in a global survey, say their organizations already face a skills gap or expect to face one by 2024.
  • Fluctuating hiring needs – Seasonal or constantly evolving staffing needs can make it difficult to scale when you need to.
  • Niche, hard to fill roles – Finding candidates for niche roles can take up too much of your time. An on-demand recruiting service can offer access to subject matter experts and talent that may have otherwise been inaccessible.
  • Limited internal resources – Many companies have limited recruiting resources or gaps in personnel that on-demand recruiting can fill with the right tool or service.
  • Rapid growth – It can be challenging to manage the needs of rapid growth from a staffing perspective without external resources.

There are businesses who may experience one, or all of the above issues at any given time, making an on-demand recruitment solution a great option.

Benefits of on-demand recruitment

One of the most significant benefits of on-demand recruitment relates to sourcing qualified candidates. However, on-demand recruiting offers specific benefits for businesses looking to quickly, and efficiently fill open positions with highly qualified applicants. One of the fastest growing hiring trends, on-demand recruitment is an ideal way to address many of today’s most common recruiting challenges. Here are some of the benefits of on-demand recruiting:

  1. Increased Efficiency – With on-demand recruitment, you can automate a variety of tasks such as candidate sourcing, engagement, communication, freeing up your internal resources to focus on other areas. By leveraging on-demand recruiting tools powered by AI, companies can also reduce the amount of time spent on manual screening tasks, resulting in a more efficient hiring process.
  2. Better Candidate Matching – By using sophisticated algorithms, on-demand AI-powered recruitment tools can match candidates with job openings faster and more accurately than ever before. For example, the Arya sourcing platform leverages advanced AI and predictive analytics to analyze 7 multidimensional data points and more than 300 attributes to determine which applicants are the best for the job and more likely to be successful in the position.
  3. Improved Quality of Hires – On-demand recruiting enables recruiters to spend more time assessing and refining the quality of each hire. This allows them to make sure they’re selecting the right candidate for the job and can result in higher performance and satisfaction levels among new hires.
  4. Cost Savings – By investing in on-demand recruiting, businesses can benefit from reduced operational costs and increased efficiency. A service such as Arya’s Applicants on Demand goes even further by making it easier to manage and predict your overall spending with pay-per-applicant pricing. Instead of just getting candidates who may or may not be interested in the job, you actually get AI qualified applicants who are eager to work for you.
  5. Scale easily to fit your needs – The beauty of an on-demand recruiting tool or service is the ability to adapt it to your needs as your business scales – in either direction.

Companies that embrace this technology can gain access to new talent pools and streamline their recruitment processes, all while saving time and money. For those looking to stay ahead of the competition, on-demand recruiting is certainly worth considering. However, whether you’re looking to implement an end-to-end on-demand recruiting solution or just need to add resources to one area of your process, it’s important to establish the right strategy and to implement the right tool to achieve the best ROI.

Best practices for on-demand recruiting

Implementing on-demand recruitment requires more than just adopting it into your company. It’s essential to select the right on-demand recruitment tool for the unique needs of your business. That starts understanding what those unique needs are.

To ensure you get your on-demand recruiting initiative off the ground successfully, here are some other best practices you should consider.

  • Set clear objectives – Communicate with key stakeholders to understand every part of the on-demand recruitment process, and to establish realistic goals for what you hope to achieve.
  • Do your research – Once you’ve identified the end goal for your organization, research on-demand recruitment options that specifically solve the problems you’re trying to solve. You should request demos of any platform you’re considering to compare how well different tools and services meet your recruiting goals. Arming yourself with knowledge about the on-demand tools on the market is the best way to choose the one that meets your needs.
  • Make sure your job posts are optimized – Regardless of whether you’re launching a full cycle on-demand recruiting program or just implementing an Applicants on Demand service, good job posts should be concise, well-written, and appealing to potential candidates. They should provide enough information about the job and company so that the candidate can make an informed decision.

  • Monitor and track your results – It’s important to monitor the results of your efforts to ensure that you’re meeting your recruiting goals. Many on-demand recruiting options have built-in analytics but at a minimum, you should be tracking the number of applications you receive, how many qualified candidates you successfully hire, and the employee turnover rate.
  • Utilize the right technology – On-demand recruiting requires specialized software that automates the processes you’re looking to refine and streamline. Choosing the right one for your business may be the single most important thing you do.

Which brings us to an important consideration when it comes to on-demand recruiting tools and services – and that is where and how AI fits into the equation.

Suggested Read: Is Agile hiring the solution for streamlining on-demand recruitment?

Where does AI technology fit into on-demand recruiting?

AI technology has become an important component in on-demand recruiting, for its ability to automate manual, yet critically important recruiting processes such as candidate engagement. You can read more about the importance of candidate engagement by downloading our white paper on talent engagement strategies here. But AI technology can be used to identify and engage qualified candidates faster and more accurately, allowing recruiters to focus their time on more strategic initiatives.

AI-powered recruiting tools also provide valuable talent intelligence into the skills and experiences of potential candidates. With these insights, recruiters can refine recruiting parameters and ensure they are selecting the best candidates for the job. In addition, AI can be used to personalize and tailor communication with candidates throughout the recruitment process. With an AI sourcing tool like Arya, candidate communication is streamlined through one user-friendly interface and can be personalized via emails, text, phone, and chatbot. This can improve candidate engagement, resulting in better retention rates and higher job satisfaction among new hires.

Finally, AI technology can also be used to optimize the sourcing process. AI-powered search algorithms are able to crawl online databases, social media platforms, and other sources to quickly identify and engage qualified candidates. This allows recruiters to save time and energy while still being able to find the right people for their open positions.

Overall, AI technology has a major role to play in on-demand recruiting. From personalized communication to automated sourcing processes, AI tools are helping recruiters find the right people faster and more efficiently than ever before.

What should you look for in an AI on-demand sourcing platform?

When selecting an AI on-demand recruiting platform, there are a few key elements to consider and questions to ask.

  • First, consider the size and scope of the platform’s sourcing capabilities. Does the platform offer access to a wide range of talent pools, job boards, and other data sources? Will you have access to a proprietary database of more than 850+ million curated local and global candidates sourced from 70+ channels?
  • Does it offer any advanced search capabilities that could be useful in sourcing the right candidate for your specific job?
  • Next, consider the platform’s automation and on-demand capabilities. Does it offer advanced searching and matching, automated communication and outreach, or Applicants on Demand? These features can save you time and effort, so make sure the platform you choose has powerful and customizable automation tools.
  • Also, how user-friendly is the platform? Is it easy to use and understand? Does it provide intuitive navigation and clear instructions? Is integration with your ATS going to be a hurdle?
  • Are there built-in DEI mechanisms to help you reach your diversity goals?
  • Does the platform you’re considering have talent scoring and ranking to ensure you get the most compatible talent for your needs?
  • What kind of market intelligence capability does the platform have? Are you able to gain critical insights around key data points such as location potential, skill set distribution, salary projection, company mapping, and education?

To sum it all up, is it a single platform solution for every sourcing challenge like Arya? Will you be able to discover and engage candidates in multiple ways within one platform, leverage an 850+ million candidate pool sourced from 70+ job boards across 150+ industries? Does it offer predicable pay-per-applicant pricing and also does the sourcing for you? And does it score and rank talent effectively and eliminate the burden of sourcing from your team? Asking those questions of EVERY platform you’re considering should be part of your process if you want to get across the finish line of recruiting and hiring magic.

Yet, it’s still not an easy decision. Fortunately, we’ve done the heavy lifting for you and compared Arya to other sourcing solutions, and they just don’t measure up. Why? Built on a combination of multiple machine learning models, predictive analytics, neural networks, and natural language
processing (NLP), the AI in Arya has been evolving and improving for over 10 years and is unlike any other AI on the market. Distinctly different from typical AI sourcing tools, Arya’s unique configuration and design yields superior results other AI tools are incapable of. Translation: Arya meets the needs of anyone filling a job, regardless of business type, industry, hiring volume, or budget. Save yourself some time and book a 1:1 demo of Arya today.


What is on-demand recruiting?

On-demand recruiting is utilizing a specialized tool or service to streamline part or all of the hiring process that can be initiated at any time, on any device, from any location.

What are the benefits of on-demand recruiting?

On-demand recruiting can save companies time and money by allowing them to quickly find qualified candidates, reducing recruitment costs and eliminating the need for lengthy recruitment cycles. Additionally, on-demand recruiting can provide access to a larger pool of potential candidates.

How do I get started with on-demand recruiting?

There are several steps to getting started with on-demand recruiting. First, you will need to identify your recruitment goals and determine the type of technology you need to meet those goals. After that, you’ll need to choose an on-demand recruitment platform that best meets your needs. Finally, you should develop a strategic plan in conjunction with company leadership to use the platform in order to maximize its effectiveness.

What are the best practices for on-demand recruiting?

Best practices for on-demand recruiting include utilizing strong search capabilities to locate relevant candidates, creating personalized messages and outreach campaigns, streamlining communication between recruiters and applicants, and establishing feedback loops for ongoing evaluation and improvement.

What problems does on-demand recruiting solve?

On-demand recruiting helps companies reduce recruitment costs, enables quick sourcing of talent, and allows access to a wider pool of potential candidates. Additionally, it can help to streamline the hiring process by automating certain tasks and eliminating manual recruiting tasks.

Where does AI technology fit into on-demand recruiting?

AI technology is increasingly being used to support on-demand recruitment in a variety of ways. AI technologies such as natural language processing machine learning can be used to automate manual processes and enable faster sourcing of qualified talent.

What should you look for in an AI on-demand sourcing platform?

When choosing an AI on-demand sourcing platform, it is important to look for features such as advanced search capabilities, automated outreach capabilities, and the ability to integrate with existing applicant tracking systems.

Find more compatible candidates with Talent Intelligence.

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